Important Uses of Computers in the Field of Accounting 

It is rare to see a business doing its bookkeeping using an old-fashioned columnar pad as well as pencil setup. As a matter of fact, computers have already made a huge impact in such a way how accounting is being performed, not just for big companies, but for small businesses too. Accounting systems are actually relatively easy to use and quite affordable, making them a great alternative for many companies.  

Field of Accounting 

General Ledger 

General ledger management, the backbone of your accounting system, is actually one of the most common function of a computer in the area of finance. Account codes can also be retired or added with ease, which makes the general ledger extra flexible. In addition to that, segments within the codes of account can also be designated for specific functions, which facilitates reporting.  

Accounts Payable 

Paying bills usually take up too much time and energy, most especially when utilizing the manual system of accounting. Using a software, you can actually be able to pay all your bills in batches as well as print your checks at once, making it a major time-saver. This means that no more manually entered expenses or handwritten checks. The moment vendors are entered in your accounting system, you do not need to write their addresses and names all over again. The software actually saves their information, which means you only have to enter amounts and invoice numbers and the rest are pre-populated. This is considered as a major advantage of a computerized accounting system in the business. 


A much easier reporting is a also a popular advantage of a computerized business accouting program. This is because errors can be identified and corrected easily and you can also re-run the reports in just a matter of minutes, which is something that’s impossible to perform with the use of a manual system. Furthermore, since all calculations are performed by a computer, the accuracy of the report is certainly very high, increasing the financial information’s reliability. The moment accounting data has been put into the system, chances are it can be manipulated and compiled through queries and reports, which are usually much easier to modify and use. Accounting systems also offer a wide variety of options for reporting, which includes the ability to have to data exported to a spreadsheet where the information can be manipulated. 


This is considered as accounting’s sub-section and is usually computerized and not by hand. Typically, complex calculations like taxes and benefits are done by a computer, increasing efficiency and correctness. Changes can be easily made and in a quick manner. If a worker wants to have his tax withholding increased, this information is then entered into the accounting system and the rest will be processed by the payroll system. In order to minimize errors, a time-sheet can also be uploaded directly into your accounting system without any human intervention. This is in fact a major time-saving to any company with a lot of hourly employees. Now that you know the benefits of computers to accounting, consider buying wholesale computers for your business.  



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